Legal Assistant
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Labor:
The Indiana Department of Labor advances the safety, health, and prosperity of Hoosiers in the workplace. We maintain a proactive focus of prevention, training, and good communication by collaborating with businesses, labor, trade associations, and schools, all with the goal of making Indiana safer and more productive.
Role Overview:
Provides administrative legal support and services to the Indiana Department of Labor’s (IDOL’s) Office of General Counsel, including support for contested cases of the Indiana Occupational Safety and Health Administration (IOSHA) before the Board of Safety Review.
Salary Statement:
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.
Check out our Compensation Calculator to see how much this salary is worth after employer funded benefits!!
A Day in the Life:
The essential functions of this role are as follows:
- Open and process mail received by the IDOL Office of General Counsel.
- Open, maintain, and close legal files in both paper and electronic formats.
- Prepare legal documents required for litigation of contested IOSHA administrative cases.
- File legal documents with the Indiana Board of Safety Review.
- Prepare discovery requests and responses for litigation of contested IOSHA administrative cases.
- Prepare and send letters, emails, and other correspondence as needed.
- Copy and mail documents as needed.
- File and maintain documents received by the IDOL Office of General Counsel.
- Manage electronic storage of legal documents.
- Maintain storage of legal documents pursuant to applicable retention schedules.
- Learn Indiana’s Access to Public Records Act (APRA) laws and how to apply them to records to be disclosed.
- Review agency documents for redactions required or allowed by APRA prior to disclosure.
- Review photographs, videos, and digital images that may contain the scene of a workplace fatality, including images of the deceased.
- Search and access documents in the IOSHA inspection database.
- Download and export information from the IOSHA inspection database and compile into Adobe .pdf documents.
- Scan paper documents and compile into Adobe .pdf documents.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
Upon entering the role, individuals must have or obtain the following requirements:
- Two (2) or more years of accredited college credit in paralegal or related studies or the same amount of related work experience in a private law firm or public law office may be accepted.
- Must have an excellent understanding and use of the English language. Must be especially proficient in grammar, punctuation, and spelling.
- Must have an acute attention to detail, including, but not limited to meeting deadlines and spotting errors and inconsistencies.
- Must have excellent written and oral communication skills.
- Must have accuracy and consistency in work product.
- Extensive knowledge in legal process and procedures, terminology, and documentation preferred.
- Working knowledge of administrative law and rule making preferred.
- Working knowledge of legal resources and legal research procedures preferred.
- Must be computer proficient with Microsoft Windows and its file creation and management system as well as Microsoft Office, including Outlook, Word, Excel, Access and OneNote.
- An understanding of the features of Adobe Pro, especially creating and editing .pdf files, is preferred.
- Must maintain confidentiality as required.
- Must organize, prioritize duties, and meet given deadlines.
- Must accept supervision and constructive feedback.
- Must maintain a positive, courteous, and professional image to co-workers and public.
- Must adhere to the IDOL’s dress code and grooming standards.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
